WAREHOUSING & TRANSPORTATION
CMMS Software for Warehousing & Transportation
The building and the fleet, one queue.
Dock equipment, conveyors, and material handling maintained alongside the trucks and trailers that move through them, on one system.
- Fleet and facility together
- PMs on mileage or hours
- Works offline in the yard
WHAT CHANGES
What a CMMS changes in a logistics operation
The building and the fleet fail in different ways and cost the same thing: a load that does not move. These are the four things operators tell us they are trying to fix.
The fleet is maintained in one system and the building in another, by teams that do not see each other’s work.
Vehicles and facility assets sit in one queue, so a shortage of technician time is visible across both.
DOT inspections and preventive service are tracked on a spreadsheet that lives on one person’s laptop.
Service triggers on mileage or hours, and the inspection record sits on the vehicle with photos and sign-offs.
Dock equipment fails at the worst moment and there is no history to say whether it was predictable.
Every callout is recorded against the asset, so repeat offenders become obvious and budgetable.
Drivers and yard staff spot problems and there is no easy way to report them.
Anyone reports from a phone with the vehicle or location attached, without an account.
RESULTS
Results from logistics maintenance teams
Measured across UpKeep customers in an independent Forrester study.
90%
Reduction in technician time spent filing work orders and finding asset information
KEY WORKFLOWS
Maintenance workflows across a logistics operation
The fleet, the yard, and the building are one maintenance problem. These are the hand-offs that matter.
A dock leveler starts failing
A truck approaches a service interval
- Fleet Service comes due on mileage or engine hours rather than a date.
- Parts & Inventory Parts are pulled against the work order, keeping the shop stock accurate.
- Workforce Technician time lands against the vehicle, so cost per mile is real.
NOVA
Build the view across the yard and the fleet
Nova is UpKeep's AI assistant, and it builds apps. Describe the report or checklist you need in plain language and Nova builds it against your own vehicle and asset data.
See how Nova works- Which vehicles cost the most per mile to maintain last year?
- Build a yard inspection checklist that records trailer condition with photos.
- Show me dock bay downtime by location for the last quarter.
PRODUCTS
Logistics maintenance software features
These are apps, not an edition. Most operations start with the CMMS and Fleet together, since that is the split they are trying to close.
Maintenance CMMS Work orders, preventive maintenance, asset history, and parts. The system of record everything else hangs off.
Explore CMMS →
EHS Safety Incident capture from the floor by phone or voice, with OSHA 300, 300A, and 301 recordkeeping.
Explore Safety →
Training Learn Procedures, courses, and certifications tied to the people who do the work.
Explore Learn → Fleet Vehicles and mobile equipment maintained on hours or mileage, in the same queue as fixed assets. Explore → Preventive Maintenance PM schedules that trigger on dates, meter readings, or hours run, so work happens before the failure. Explore → Work Orders Requests in, work assigned, and a record of what was done, from any phone on the floor. Explore → Asset Management Every asset with its history, cost, documents, and hierarchy, from the site down to the component. Explore → Parts & Inventory Spare parts, stock levels, and reorder points, consumed against the work order that used them. Explore → Edge Sensors Wireless condition-monitoring sensors. A reading outside your range opens a work order on its own. Explore → Workforce Shifts, timecards, and labor cost against the work, so capacity is visible before you commit it. Explore → Nova The AI assistant that answers questions about your data and builds custom apps from a description. Explore →
CUSTOMER STORIES
Teams running maintenance on UpKeep
Keeps kitchen equipment running across a footprint measured in thousands of sites.
Chick-fil-A
Read the story →
One operator runs maintenance across every restaurant he owns from a phone.
McDonald's
Read the story →
Moved campus crews off paper and onto digital preventive maintenance and work orders.
Caltech
Read the story →
Standardized maintenance across one of the largest custom restorative labs in the world.
Glidewell
Read the story →
Moved from 60% reactive work to 20% by putting every asset on a recurring PM schedule.
Industrial manufacturer
Read the story →
Shifted work from reactive to preventive and brought maintenance costs down with it.
Layfield Group
Read the story →
Replaced paper tracking and manual data entry across the plant using Nova.
Sprinturf
Read the story →
Moved maintenance off paper and onto a system the whole team can see.
Old Trapper
Read the story →Logistics maintenance software: common questions
What is warehousing and transportation maintenance software?
It is the system a logistics operation uses to maintain both the building and the fleet: dock equipment, conveyors, and material handling on one side, trucks and trailers on the other, in one queue.
Most operators arrive with these split across two systems, and the reason to combine them is that the same technicians and the same budget cover both.
Does it replace fleet telematics?
No, and it is worth being clear. Telematics platforms own the vehicle in motion, location, driver behavior, engine fault codes, and operators running one keep it.
UpKeep owns the maintenance: what service is due, what was done, what it cost. The two are complementary, and fault codes from telematics can trigger work orders through the API.
Can UpKeep handle DOT inspections?
Yes. Inspections are scheduled work against the vehicle with a checklist, photos, and sign-offs, and any defect found opens a linked repair. The record is produced by doing the inspection rather than assembled afterward.
Can service trigger on mileage?
Yes. PMs trigger on mileage, engine hours, or dates, and most fleets use a mix. Facility assets in the same system trigger on runtime or cycles.
Can drivers and yard staff report problems?
Yes, from a phone with no account and no paid seat, with the vehicle or location attached.
How much does UpKeep cost?
UpKeep is priced per user per month, based on the people creating and closing work orders rather than the number of vehicles or square feet. See the pricing page for current tiers.
How long does implementation take?
Weeks. Most operations start with whichever side is causing more pain, usually the fleet, get the service intervals and inspection records in place, then bring the facility assets into the same queue.
FREE RESOURCES
Go deeper on maintenance
Practical guides and research from the UpKeep team. No cost, no sales call required.
GuideThe Reliability Playbook: Capturing 20 Years of Know-How Before It Walks Out the Door
A fully staffed plant still loses hours to failures a retired technician would have caught in minutes. This playbook reframes the problem: knowledge is disappearing because no system was built to capture it. It lays out a three-part framework for closing that gap and shows what changed at one plant that stopped hiring its way out and instead started capturing what its people already knew.
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ReportThe 2026 State of Maintenance Report
This year's report reflects a fundamental shift in how maintenance creates competitive advantage. While 90% of teams recognize what drives reliability, only 25% can consistently execute it. The gap between knowing and doing has become the defining challenge and opportunity of 2026.
Get the report
GuideChange or Be Left Behind: The Urgent Need for Change Management in Maintenance
Effectively managing change enables maintenance teams to implement new technologies, streamline processes, and foster continuous improvement, all of which are necessary to thrive in today’s fast-paced environment. This guide outlines essential change management models
Get the guide
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See it against your own operation
We will walk through your fleet, your dock equipment, and the failures that hold up a load.