SAFETY & COMPLIANCE
Compliance Records That Build Themselves
Attach inspection checklists to work orders and PMs, capture photo evidence in the field, and walk into every audit with the documentation already done.
WHY UPKEEP SAFETY & COMPLIANCE
Audit Prep That Happens While the Work Happens
Logged the Moment It Happens
Who completed the inspection, what they found, when they signed off: every action is captured automatically with timestamps and digital signatures. When an auditor asks for evidence, you export a PDF instead of reconstructing six months of history from filing cabinets and spreadsheets.
Log Action
Auto-Document
Audit-Ready
Checklists That Ride Along With the Work
Build digital inspection checklists for any regulation or standard and attach them to work orders and PM schedules. Technicians complete them as part of the job, with photo evidence captured from any mobile device.
From Near Miss to Closed Action
Report safety issues from the field and track root causes, corrective actions, and resolution timelines in one place. Management sees the status of every open item instead of chasing email threads.
Reports That Are Already Written
Every inspection, incident, and corrective action across all locations lives in one centralized record. Export compliance data in PDF or CSV the moment someone asks for it.
CAPABILITIES
Everything the Auditor Will Ask For
Digital Inspection Checklists
Build checklists for any standard and attach them to work orders and PM schedules. Technicians complete them on a phone with photos and signatures, even offline.
Automatic Audit Trails
Every inspection, work order, and corrective action is logged the moment it happens, with timestamps and user attribution. The record exists before anyone asks for it.
Safety Documentation
Centralize SOPs, safety data sheets, and lockout/tagout procedures. The right document lives with the asset and the job, not on a shared drive nobody can navigate.
Compliance Dashboards
Compliance rates, overdue inspections, and open corrective actions across every location, visible in real time without anyone compiling a report.
Corrective Action Tracking
Flag a failed inspection item and assign the follow-up on the spot. Owners, due dates, and resolution are tracked so nothing failed stays failed.
One-Click Exports
Export inspection histories and compliance records as PDF or CSV the moment an auditor, insurer, or customer asks for evidence.
"If I equip the best technicians with a bad system, their skill doesn't matter. That's why we chose UpKeep."
SAFETY & COMPLIANCE FOR EVERY ROLE
One Inspection, Three Audiences
The technician completing a checklist, the compliance officer pulling records, and the ops leader scanning the dashboard all work from the same data, captured once.
For Safety Managers
Compliance status, overdue inspections, and open incidents across all sites on one dashboard. Configure inspection schedules, assign corrective actions, and let the audit-ready reports generate themselves.
For Compliance Officers
Complete audit trails with every action timestamped and attributed. Export documentation in PDF or CSV, track regulatory deadlines, and keep one centralized record of inspections and corrective actions.
For Operations Leaders
Safety KPIs, compliance rates, and incident trends across every facility, without commissioning a report. Spot the site that needs attention before it shows up in an audit finding.
UPKEEP SAFETY (EHS)
Looking for the full EHS platform?
The checklists and audit trails on this page are built into UpKeep's maintenance platform. UpKeep Safety goes further: frontline incident reporting via QR codes in under 30 seconds, voice input in any language, automated OSHA 300/300A/301 logs, and CAPA workflows that close the loop on every event.
Frequently asked questions
Safety and compliance, answered
How do safety checks attach to work orders and PMs?
Inspection checklists attach directly to work orders and preventive maintenance schedules. When a technician opens the job, the safety checklist is part of the close-out: each item gets checked off, photo evidence attaches on the spot, and the completed checklist stays with the asset's history.
What does the audit trail actually capture?
Who completed the inspection, what they recorded, when it happened, and any photos or signatures attached. Logging is automatic, with no separate documentation step. The trail builds itself as work gets completed, and you can export it as PDF or CSV when an auditor asks.
Does UpKeep handle OSHA recordkeeping?
Yes. UpKeep Safety auto-populates OSHA 300, 300A, and 301 forms from your incident data, with smart validation to catch errors and privacy controls for sensitive cases. Recordable incidents flow into agency-ready forms instead of a year-end spreadsheet scramble.
How is this different from UpKeep Safety (EHS)?
This page covers the compliance capabilities built into the UpKeep maintenance platform: inspection checklists, audit trails, and centralized safety documentation. UpKeep Safety is the dedicated EHS product on top of it, adding QR-code incident reporting, voice reporting in any language, CAPA workflows, and automated OSHA logs. They share the same asset registry, so incidents and maintenance work stay connected.
Can inspections be completed offline?
Yes. Technicians can complete checklists and capture photos in areas without cellular or WiFi, like basements, mechanical rooms, and remote sites. Everything syncs automatically when connectivity returns, so the compliance record has no gaps.
Can we restrict who sees sensitive safety records?
Yes. Role-based permissions control who can view, edit, and export safety records. Sensitive incident details stay limited to the people who need them, while leadership keeps aggregate visibility through dashboards.
4,000+ COMPANIES RELY ON UPKEEP
Be Ready Before the Auditor Calls
Inspection records, audit trails, and corrective actions, all captured as part of everyday maintenance work. See what compliance looks like when nobody has to prepare for it.