Asset labeling
QR code generator
Paste a list of asset tags, serial numbers or URLs and get a QR code for each one. Download them individually, as a zip, or print the whole set as a label sheet. Everything is generated in your browser.
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Codes appear here. Paste a list and press Generate.
Labelling assets so the codes stay useful
A QR code on a machine is only worth the destination behind it. Encoding a serial number gives a technician the name of the thing they are already standing in front of. Encoding a link to the asset record gives them its history, its manuals, its parts list and whatever is open against it.
What tends to go wrong
Codes printed too small for the distance they are read from, quiet margins cropped off to fit a label, and low error correction on equipment that gets oily. All three produce labels that scan on the desk and fail on the floor. If a code will live somewhere hot, wet or greasy, print it larger than feels necessary and use high error correction.
Print the label sheet on adhesive stock and check one code by scanning it before you commit to a few hundred.
QR code questions
What should the QR code point to?
For asset labeling, the most useful target is a URL that opens the asset record, so a technician scanning it lands on the history, the manuals and the open work orders. A bare serial number works too, but it only tells the scanner what the asset is called, and the person reading the label could already see that.
Is there a limit on how many codes I can generate?
No. Codes are generated in your browser, so nothing is rate limited and nothing is sent to a server. Very large lists will take a moment to render, and the label sheet is paginated for printing.
PNG or SVG?
SVG for anything being printed, because it stays sharp at any size: engraved plates, laminated labels, large equipment tags. PNG for pasting into a document or a spreadsheet, where an image file is simply easier to handle.
How big should an asset QR label be?
As a rule of thumb a code needs to be about a tenth of the scanning distance across, so a label read from arm’s length wants roughly 25mm, and one read from two meters wants nearer 200mm. Leave the quiet margin around the code intact. Cropping it tight is the most common reason a printed code will not scan.
Do the codes expire or need an account?
No. A QR code is just an encoding of the text you typed, so it works forever and belongs to nobody. If it encodes a URL, what matters is whether that URL keeps working.
Scan the label, open the asset
In UpKeep, every asset has a QR code that opens its record on a phone: history, manuals, parts and open work in one place. Print the labels once and the codes keep working.