CAR DEALERSHIPS
CMMS Software for Car Dealerships & Service Centers
A lift out of service is a bay earning nothing all day.
Lifts, alignment racks, compressors, and shop equipment maintained on schedule, with inspection records the manufacturer and the insurer both ask for.
- Lift inspection records
- Bay uptime
- Facility and shop together
WHAT CHANGES
What a CMMS changes in a dealership
The shop is a factory and the showroom is a facility. These are the four things service directors tell us they are trying to fix.
Lift inspections are annual certificates in a drawer, and nobody tracks the interim checks.
Inspections are scheduled work with photos and sign-off, so the record is retrievable when it is needed.
A compressor or alignment rack fails and a bay stops earning while somebody finds a number to call.
Faults are logged against the equipment and dispatched, with the downtime attributed to the bay.
Shop equipment and the building are two different budgets and two different systems.
Shop and facility work sit together, so one conversation covers the site.
Manufacturer facility standards are audited from memory and a folder.
Standards become recurring inspections with completion evidence, which is what an audit actually wants.
RESULTS
Results from workshop and facilities teams
Measured across UpKeep customers in an independent Forrester study.
90%
Reduction in technician time spent filing work orders and finding asset information
KEY WORKFLOWS
Maintenance workflows across a dealership
Shop equipment, facility, and manufacturer standards. These are the hand-offs.
Shop equipment goes down
A facility standard is audited
- Facilities Showroom, restroom, and lot standards run as recurring rounds.
- Forms Failures open corrective work with due dates.
- Analytics Completion history is the audit answer.
NOVA
Build the shop report you keep rebuilding
Nova is UpKeep's AI assistant, and it builds apps. Describe the tracker or report you need and Nova builds it against your own equipment data.
See how Nova works- Which shop equipment caused the most bay downtime this year?
- Show me overdue lift inspections across all stores.
- Build a monthly facility standards round.
PRODUCTS
Dealership maintenance software features
These are apps, not an edition. Most groups start with the CMMS, Forms, and Facilities.
Maintenance CMMS Work orders, preventive maintenance, asset history, and parts. The system of record everything else hangs off.
Explore CMMS →
EHS Safety Incident capture from the floor by phone or voice, with OSHA 300, 300A, and 301 recordkeeping.
Explore Safety →
Training Learn Procedures, courses, and certifications tied to the people who do the work.
Explore Learn → Facilities Space, occupancy, and building systems for teams that maintain property rather than production. Explore → Preventive Maintenance PM schedules that trigger on dates, meter readings, or hours run, so work happens before the failure. Explore → Asset Management Every asset with its history, cost, documents, and hierarchy, from the site down to the component. Explore → Analytics & Reporting Dashboards and reports on maintenance performance, without exporting to a spreadsheet. Explore → Nova The AI assistant that answers questions about your data and builds custom apps from a description. Explore →
CUSTOMER STORIES
Teams running maintenance on UpKeep
Keeps kitchen equipment running across a footprint measured in thousands of sites.
Chick-fil-A
Read the story →
One operator runs maintenance across every restaurant he owns from a phone.
McDonald's
Read the story →
Moved campus crews off paper and onto digital preventive maintenance and work orders.
Caltech
Read the story →
Standardized maintenance across one of the largest custom restorative labs in the world.
Glidewell
Read the story →
Moved from 60% reactive work to 20% by putting every asset on a recurring PM schedule.
Industrial manufacturer
Read the story →
Shifted work from reactive to preventive and brought maintenance costs down with it.
Layfield Group
Read the story →
Replaced paper tracking and manual data entry across the plant using Nova.
Sprinturf
Read the story →
Moved maintenance off paper and onto a system the whole team can see.
Old Trapper
Read the story →Dealership maintenance software: common questions
What is dealership maintenance software?
It is the system a dealership uses to maintain its own equipment — lifts, alignment racks, compressors, tyre machines — and the building around them.
It is not a DMS and it does not touch customer repair orders. This is about the equipment your technicians use, not the vehicles they work on.
Does UpKeep replace our DMS?
No, and the distinction matters. Your DMS handles customer vehicles, repair orders, and parts sales.
UpKeep handles your own assets: the lift that needs inspecting, the compressor that failed, the HVAC in the showroom. The two do not overlap.
Can we track lift inspections properly?
Yes, as recurring inspections with photos, readings, and a named signature. Certification itself stays with your qualified inspector — UpKeep is where the schedule runs and the evidence lives.
Does it help with manufacturer facility standards?
Yes. Standards become recurring rounds with completion evidence, which turns an audit from a search through a folder into a report.
Can we track special tools?
Yes, through Tool Tracking: check-out, check-in, and who has what. Useful in a shop where manufacturer special tools go missing between bays.
How much does UpKeep cost for a dealership group?
Seats go to the people creating and closing work — usually the shop foreman and the facilities lead, not every technician. Bays and rooftops do not affect the price. Technicians reporting equipment faults are free. See the pricing page.
How long does implementation take?
Weeks. Start with lifts and the equipment that stops a bay, then add the facility rounds and manufacturer standards.
FREE RESOURCES
Go deeper on maintenance
Practical guides and research from the UpKeep team. No cost, no sales call required.
GuideThe Reliability Playbook: Capturing 20 Years of Know-How Before It Walks Out the Door
A fully staffed plant still loses hours to failures a retired technician would have caught in minutes. This playbook reframes the problem: knowledge is disappearing because no system was built to capture it. It lays out a three-part framework for closing that gap and shows what changed at one plant that stopped hiring its way out and instead started capturing what its people already knew.
Get the guide
ReportThe 2026 State of Maintenance Report
This year's report reflects a fundamental shift in how maintenance creates competitive advantage. While 90% of teams recognize what drives reliability, only 25% can consistently execute it. The gap between knowing and doing has become the defining challenge and opportunity of 2026.
Get the report
GuideChange or Be Left Behind: The Urgent Need for Change Management in Maintenance
Effectively managing change enables maintenance teams to implement new technologies, streamline processes, and foster continuous improvement, all of which are necessary to thrive in today’s fast-paced environment. This guide outlines essential change management models
Get the guide
Learning center
Reading for shop and facilities managers
Inspections, uptime, and the equipment behind the bay.
- Preventive maintenance scheduling Getting shop equipment onto a schedule that fits around a full service diary.
- Corrective maintenance Closing an inspection finding properly rather than noting it.
- Asset tracking Building a register of shop equipment and special tools.
- Total productive maintenance Making the technicians who use the equipment part of maintaining it.
GET STARTED
See it against your own shop
Bring your lifts and the equipment that stops a bay. We will walk through inspections and bay downtime.