Top 10 Facilities Management Goals and How To Implement Them

Enhance Efficiency With These 10 Facilities Management Goals

Facilities operate much like the human body. 

There’s the facility itself which acts like the skeleton of operations. The machinery and equipment act as vital organs of the facility. The staff performs duties to produce products much like red blood cells. 

Maintenance technicians maintain machine health and perform repairs similar to the duties of white blood cells. The management teams organize workers and technicians like a brain. 

Facilities management goals help ensure that all occupants and functions meet the needs of the facility like the indomitable human spirit adapts and survives. But what aspects are important when acting in this spirit and aligning with the organization's overall mission?

This article aims to identify which facilities management goals are necessary to enhance the efficiency, accuracy, and health of a facility. It also identifies solutions for setting these strategic goals. 

Table of Contents

• How To Set Facilities Management Goals for Your Team

• 10 Facilities Management Goals and Objectives and How To Implement Them

• How To Centralize Maintenance Management

• Achieve Your Facilities Management Goals With UpKeep’s CMMS Solution

How To Set Facilities Management Goals for Your Team

Setting facilities management goals for your team may feel like an expansive task. Fortunately, you can take steps to set productive goals and effective strategies that can enhance your facility-wide operations.

Steps you may want to take when setting facility management goals:

1. Identify and understand your organization’s mission and strategy

2. Conduct a facility-wide assessment 

3. Pinpoint areas in need of improvement

4. Create goals that are specific, measurable, attainable, relevant, and time-bound (SMART) 

5. Involve stakeholders

6. Construct Key Performance Indicators (KPIs)

7. Establish a plan for implementation

8. Perform routine evaluations and adjust accordingly

10 Facilities Management Goals and Objectives and How To Implement Them

#1: Decrease Maintenance Costs 

Maintenance costs are vital to the operations of any facility. The essential role of maintenance may sometimes be costly. Data suggests that maintenance costs range between 15% and 40% of total production costs on average. 

In efforts to cut costs without decreasing the quality of services, products, or work environment, facilities managers often prioritize efforts to decrease maintenance costs. 

How To Decrease Maintenance Costs 

Facilities can decrease maintenance costs by:

• Setting procedures like preventive maintenance scheduling.

• Analyzing spending patterns associated with the maintenance of assets.

• Implement energy-efficient practices.

• Track assets and tools to decrease ordering on parts that are already available. 

UpKeep has designed maintenance management software to help facilities decrease maintenance costs. With our software, you can track parts and assets, monitor maintenance costs and spending, and schedule preventive maintenance.

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#2: Meet Compliance Standards 

Compliance standards exist to ensure that facilities follow all safety guidelines and regulations without cutting corners. Compliance standards are enforced by government agencies, such as:

• The Federal Trade Commission (FTC)

• The Occupational Health & Safety Administration (OSHA)

• The Food and Drug Administration (FDA) 

• National Institute of Standards and Technology (NIST)

Regulatory compliance is necessary to uphold the integrity of the business process, protect workers, and preserve public and stakeholder interests. These compliance regulations encompass a multitude of necessities from ensuring the general safety of a facility to providing accessibility for people with disabilities. 

How To Ensure Compliance Standards Are Met 

Safety and compliance standards also regulate the installation and maintenance of machinery to limit workplace accidents and injuries. When prioritizing compliance standards for  facilities management goals, make sure that your facility:

• Performs procedures for inspecting and testing equipment and products

• Meets requirements for plant facilities and work environments; and

• Records measurements to assure workplace safety.

UpKeep can help facilities meet compliance standards by allowing users to schedule routine preventive maintenance. Our software also allows for the centralization of important compliance documents and records needed for compliance audits.

#3: Work Order Requests

Work order requests are essential aspects of maintenance management. When there’s a problem, there’s a work order. Work orders efficiently allow facility occupants to submit maintenance and repair requests when a maintenance issue must be resolved.

There are four types of work order requests:

• Inspection work orders

• Preventive maintenance work orders

• Emergency work orders

• Corrective maintenance work orders

How To Implement Work Order Requests

You can implement work order requests by creating a clearly defined work order submission process. The methods of this type of process might include:

• Email

• Spreadsheets

• Written work order requests

• Maintenance software

UpKeep makes submitting work order requests simple. Our request portal eliminates the need for other tedious modes of work order submittal. This feature can help facilities and team members:

• Streamline work order processes

• Reduce response time and downtime

• Improve team member communication

#4: Efficient Communication and Collaboration

Communication is necessary for a facility’s team to properly function. An open dialogue helps team members, management, and stakeholders communicate their needs and the needs of the facility. 

How To Implement Efficient Communication and Collaboration

Channels of communication help facility occupants easily convey their opinions and recommendations. These channels can include:

• Email

• One-on-one meetings

• Facilities management software like CMMS

UpKeeps maintenance management software includes channels for collaboration so that all team members, management, and technicians can stay on the same page and ensure optimal maintenance operations. Stay on track with your team and mitigate issues caused by confusion with our communication platforms.

#5: Increase Sustainability and Energy Efficiency

Facilities have recently shifted their attention to sustainable and energy-efficient practices. An increasing 60% of companies in the U.S. are currently implementing sustainable practices in their facilities management goals. 

These clean initiatives have promising benefits, such as:

• Improved indoor air quality by reducing air infiltration

• Lowered carbon footprint

• Increased sustainability ratings which can yield a better public image

• Reduced load on HVAC systems which may extend their lifespan

• Increased property value and marketability

• Decreased operating costs

Reduced operating costs may be one of the biggest advantages of increasing a facility’s sustainability. According to the Department of Energy, energy efficiency improvements may save a facility up to 40% in operating costs. 

How To Increase Sustainability and Energy Efficiency 

Your facility can increase its sustainable and energy efficiency practices by incorporating them into your facilities management goals. This may be done by:

• Utilizing daylight instead of electric lights

• Switching to energy-efficient windows

• Automating indoor lighting with daylight sensors

• Reworking and improving insulation 

• Choosing energy efficiency equipment and HVAC systems

• Implementing a CMMS to help you keep track of your goals

UpKeep’s software can help your facility enhance its sustainability practices by helping managers:

• Monitor and analyze asset energy consumption data in real-time.

• Collaborate with technicians to implement all possible “green” practices.

• Schedule equipment replacement planning to substitute old equipment for more energy-efficient appliances.

• Track and optimize maintenance tasks for energy-dependent equipment to avoid excessive energy consumption.

#6: Preventive Maintenance

Preventive maintenance (PM) ensures that equipment is functional, compliant, and cost-effective. It should be an integral part of facility management goals.  

Routine maintenance is necessary to keep operations streamlined. Broken or faulty equipment could result in injury, downtime, and energy inefficiencies. 

Research suggests that running a machine to the point of failure could cost as much as 10 times more than a preventive maintenance program would cost. Preventive maintenance programs can decrease maintenance costs by 12-10%. 

How To Implement Preventive Maintenance

To get started on practicing routine preventive maintenance you’ll need to:

1. Perform an asset criticality assessment to identify your biggest impacts so that you can formulate your preventive maintenance goals. 

2. Create KPIs to track your preventive maintenance efforts and shift your goals for improvement. 

3. Build a PM schedule.

4. Implement a preventive maintenance checklist to analyze the PM results. 

Controlling all of these variables without software can be time-consuming and extremely prone to error. Losing sight of your critical asset needs could pose potential risks. 

UpKeep’s software makes scheduling and analyzing preventive maintenance simple. With visual data representing KPIs, preventive maintenance checklists, and UpKeep’s intuitive analytic tool, you’ll be able to implement and improve your preventive maintenance for optimal equipment sustainability.

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#7: Enhance Space Utilization

Enhancing your space utilization does not end with maximizing the physical dimensions and areas of your facility. It also includes optimizing the functionality and efficiency of every area. When considering space utilization in your facilities management goals you should aim for:

• Providing flexible workstations

• Optimizing layout designs

• Eliminating underutilized areas

When the work floor is clear, optimized, and organized, your team can achieve peak productivity, safety, and an environment that fosters innovation and teamwork. 

How To Enhance Space Utilization

Some ways your facility can incorporate space utilization in its facilities management goals may be:

• Adding half-pallet storage locations

• Updating your methods of storage

• Use underutilized space

• Store short-term or seasonal products in trailers

• Reduce aisle width in your racking area

• Install mezzanine above floor-level processes

• Extend your racking vertically

Utilizing an Enterprise Asset Software (EAS) like UpKeep can help companies enhance space utilization by:

• Tracking assets to give a clearer insight into space availability

• Scheduling preventive maintenance to mitigate limited asset and space utilization

• Streamlining work order management to schedule repairs at optimal times to decrease the amount of space taken up during repairs

#8: Improve Operational Efficiencies 

Operational efficiency is the Holy Grail of facility management. The goal of improving operational efficiency is to:

• Curb costs and spending

• Decrease downtime

• Increase production; and

• Influence your bottom line by analyzing the ratio of inputs to outputs

How To Improve Operational Efficiencies 

You can improve your facility’s operational efficiency by:

• Optimizing your resources and avoiding underutilization/overutilization

• Performing preventive maintenance to decrease downtime

• Automating processes like scheduling and work orders

• Making your data more accessible

• Investing in time management

• Introducing product controls

• Utilizing capacity planning

• Improving cross-team collaboration with efficient communication channels

UpKeep uses all of the above aspects to help facilities improve their operational efficiencies. Our revolutionary software will make it seem easy to implement these improvements as a part of your facilities management goals.

#9: Centralized Maintenance Management 

Maintenance management is vital to any facility of any size. Even smaller facilities can face hiccups or delays if their maintenance management is disorganized and in disarray. 

By centralizing your maintenance management you can: 

• Quickly submit maintenance requests to resolve issues 

• Consolidate all necessary maintenance documentation for repairs

• Collaborate with your technicians and assign work orders

Centralizing your maintenance management means reducing costs and downtime. It also ensures that repeat incidents can be recorded and mitigated. 

How To Centralize Maintenance Management 

The best way to centralize maintenance management is with the use of a CMMS. According to our data, roughly 53% of facility managers employ the use of CMMS, 55% use spreadsheets and schedules, and 44% are still relying on paper. 

Technology is constantly improving the way facilities centralize their maintenance operations. By not relying on these revolutionary tools, you could face additional operating costs, errors, workplace accidents, increased downtimes, and more. 

UpKeep can help your facility centralize maintenance management by providing a platform that allows:

• Users to access maintenance management practices from anywhere and at any time with our powerful mobile tool 

• Management teams to use relevant data to make informed maintenance decisions

• Technicians and team members to access relevant maintenance documentation like work order history, maintenance schedules, and asset information

#10: Implement a Computerized Maintenance Management System (CMMS)

Computerized Maintenance Management Systems (CMMS) can do all of the above-mentioned aspects of facilities management goals and more. By implementing a CMMS, your facility can: 

• Streamline all maintenance operations 

• Improve staff-to-management communication

• Improve efficiency, cost measures, and productivity 

Research suggests that 78% of companies that use CMMS to manage assets see improvement in equipment life. One company that used UpKeep’s CMMS software reported that the provided data visualization software reduced production by 320 hours while increasing production coefficients by 15%. 

With our CMMS you can also:

• Reduce equipment and asset downtime by up to 26%

• Extend asset and equipment lifetime by up to 11%

• Achieve up to 652% ROI 

• Improve overall facility conditions

How To Implement a CMMS

Implementing UpKeep’s CMMS software is easy. Just request a free trial to see how UpKeep can revolutionize your facilities management goals. We offer four different pricing plans, all with basic CMMS features and 24/7 reports. 

We understand that implementing CMMS can sometimes be difficult. Our research has found that roughly 80% of CMMS implementation attempts fail, and coincidentally, 80% of users do not utilize the full potential of CMMS. This is why we offer comprehensive training packages that will help your team fully and successfully access all of our software’s functions. 

Achieve Your Facilities Management Goals With UpKeep’s CMMS Solution 

UpKeep’s CMMS solution was designed to help organizations establish and achieve effective facilities management goals. If a facility is similar to the human body, consider UpKeep as a nutritional supplement to help your organization run at peak health, productivity, and efficiency.

We offer four pricing options, which are:

• Lite: $20 per month/user

• Unlimited work orders

• Schedule Preventative Maintenance

• Custom tasks

• Unlimited Request User Licenses

• Asset Management

• 24/7 Phone, email, chat support

• Starter: $45 per month/user

• Everything in Lite

• And more

• Professional: $75 per month/user

• Everything in Starter

• And more

• Business +: Request pricing for more information

• Everything in Professional

• And more

We offer free trials for each plan. Learn more about each of our pricing packages today or request a free trial today.

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