What are 6 ways a CMMS can improve my school or university?

A CMMS (computerized maintenance management system) can have a highly positive effect on your school or university in the following six ways. It can:

  • Enhance school safety for students, staff, and visitors.
  • Track inventory and assets in areas such as gyms, cafeterias, and more
  • Boost overall productivity and efficiency with work order time tracking
  • Make sure that the facilities are in compliance with regulations
  • Manage work orders/requests in a timely way
  • Enable mobile maintenance

Let’s take a look at how a CMMS does this and what are the benefits when it is used.

School Maintenance

Enhancing school safety

School campuses are big. They are often delicately balanced between the needs of the students, staff, and administration, and the overall budget allotted to the school. A computerized maintenance management system hits the sweet spot between the demands of the budget and the needs of the school as a whole.

Tracking inventory and assets

When most people think of schools and universities, they generally don’t think about inventory and assets. However, locations such as the gym, the bookstore, and the campus library need some kind of way to track what is present, what is missing, and so on.

Boosting overall productivity

When students and staff work in a well-maintained environment, they are better equipped to study and teach. When maintenance staff members are given the tools that they need to maintain school property, they can do their job better. It’s a win-win situation.

Making sure that the facility is within regulations

Regulations can be very frustrating. On one hand, they are put into place for the school or university’s benefit. On the other hand, it’s very difficult to keep track of all the requirements, particularly for larger campuses. A computerized system is much more capable of keeping track than the most devoted of administrative staff and can be less expensive as well.

Managing work orders and requests in a timely way

Instead of manually deciding what needs to get done and what can wait, why not let the computer do it? You can create a work request portal, brand the link with a URL shortener, and distribute it to anyone that wants to submit work requests. Depending on the priority of the requests, A CMMS is able to take all the data and make the decision to turn a request into a work order.

Enabling mobile maintenance

Mobile maintenance devices and methods enable maintenance employees to earmark, start or perform maintenance as soon as they see the issue. It also lets you track what’s been done and what else needs to happen in order for your facility to be well run and maintained.

Want to keep reading?

How does maintenance support school safety?

Maintenance supports school safety by providing a clean and organized facility for the students' and the teachers’ daily lives.
View Article

What Are the Benefits of CMMS?

Learn how you can reap the benefits of a CMMS system to improve your productivity, asset health, and maintenance capabilities.
View Article

Seven Attributes of a Highly Effective CMMS

Let's examine in detail what makes a highly effective CMMS, and how companies can measure effectiveness when making their selection.
View Article


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