Preventive maintenance software

Prevent breakdowns before they cost you

Automate PM schedules by time, meter readings or AI-recommended intervals. UpKeep generates and assigns work orders automatically so nothing slips through the cracks.

40% Fewer emergency repairs

18% Cost savings

95% PM compliance

Get a live, personalized demo30-minute walkthrough of preventive maintenance tailored to your operation.

Trusted by 4,000+ businesses

Preventive maintenance capabilities

Proactive maintenance, not reactive firefighting

Set PM triggers by calendar intervals, runtime hours or real-time condition data. UpKeep automatically generates and assigns work orders when thresholds are met.

Time-based schedules

Set up daily, weekly, monthly or custom-interval PM schedules. UpKeep auto-generates work orders on time, every time. No manual follow-up required.

Meter-based PMs

Trigger preventive maintenance based on real equipment usage: hours run, miles driven or cycles completed. Maintain assets based on actual wear, not just the calendar.

AI-optimized intervals

Nova AI analyzes failure patterns and sensor data to recommend optimal PM frequencies. Eliminates over-maintenance and under-maintenance alike.

Checklist templates

Build reusable checklists with pass/fail criteria, numeric readings, photo capture and required sign-offs. Standardize procedures across every technician and shift.

Parts association

Link required parts and materials to each PM task. Technicians see exactly what they need before starting, and inventory is automatically reserved or reordered.

PM analytics

Track PM compliance rates, completion times and cost per asset. Identify which schedules are working and where adjustments will drive the biggest impact.

"Since implementing UpKeep's preventive maintenance scheduling, we've cut emergency repairs by over 40%. The automated PM triggers mean nothing gets missed, and our team finally stays ahead of breakdowns instead of chasing them."

Jason T.

Capterra review

"The meter-based PM triggers are a game changer. We used to over-maintain some equipment and under-maintain others. Now every asset gets serviced based on actual usage, and our parts spend has dropped significantly."

Rachel M.

G2 review

"Our PM compliance went from around 70% to over 95% within the first three months. The mobile checklists make it easy for technicians to follow procedures, and management gets real-time visibility into what's been completed."

David L.

TrustRadius review

"If I equip the best technicians with a bad system, their skill doesn't matter. That's why we chose UpKeep."

Trent McJunkin

Facilities & Maintenance Manager, Oshkosh Defense

"UpKeep met our teams where they are, in the field."

Ross Wheeler

Preventive Maintenance Lead, The Salvation Army (15 states)

Smart scheduling that adapts to your operations

Most teams set PM schedules once and hope for the best. Nova AI continuously analyzes failure patterns, sensor data and equipment usage to recommend the right interval for every asset.

AI-optimized PM frequencies

Nova analyzes MTBF data, condition trends and failure history to recommend when each asset actually needs service. No more guessing, no more over-maintenance.

Condition-based triggers

Connect Edge IoT sensors to trigger PMs based on vibration, temperature or pressure anomalies. Real-time data beats calendar-based guessing.

Mobile PM checklists

Technicians get step-by-step checklists on their mobile devices. Capture readings, photos and sign-offs at the point of work, even offline.

Auto-generated work orders

When a PM triggers, UpKeep automatically creates and assigns the work order with the right procedures, parts and priority. Zero manual effort.

Preventive maintenance lifecycle

From schedule to completion, fully automated

PM triggered

WO generated

Tech assigned

Checklist done

Compliance logged

Three trigger types

Schedule PMs by calendar date, runtime meter readings or real-time condition data from IoT sensors. Use whatever fits each asset.

Sensors to PMs

Edge sensors detect vibration, temperature or pressure anomalies and automatically trigger preventive work orders before equipment fails.

Parts auto-reserved

Required parts are linked to each PM. When a work order fires, inventory is automatically reserved so technicians have what they need.

Compliance-ready records

Every PM completion is logged with timestamps, technician sign-offs and checklist results. Audit-ready documentation without extra effort.

Proven results

Real numbers from real operations

40% Fewer emergency repairs Through automated PM scheduling

18% Reduction in maintenance costs Shifting reactive to preventive

95% PM compliance rate Within first three months

11% Longer asset life Through preventive care

Stop reacting. Start preventing.

Get a personalized walkthrough with a maintenance expert. See how automated PM scheduling, AI-optimized intervals and mobile checklists work at your scale.

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